Registration

Please read this whole page (or at least the headlines) – we’ve written this page to save you grief. We know it’s long, but it’ll save you that much grief. We’re here to help, so feel free to reach out to us (after you’ve read this whole page) at registration@lethbridgedragonfest.ca

Note: We are delaying crew tent sales until we complete negotiations with our tent vendor. We will email registered Crew Managers and update the website once crew tents are available.

Crew Manager Check In Appointments

New this year, we’re scheduling appointments for crew manager check in at the festival, to ensure efficient service. Walk ins are welcome, but priority will be given to crew managers with appointments. Please select your check in appointment time here: https://www.volunteersignup.org/BFC3A

Waivers

Everyone must submit a waiver before they are allowed to participate in practices or races, every year.

Adults: Adults may accept the online waiver during online registration or submit a paper waiver. Adults who share an email address must submit a paper waiver. Download the adult waiver here.

Youth: Youth ages 12 – 17 must submit a paper waiver. Download the youth waiver here. Youth will also accept the adult waiver when they register online, but the youth waiver supersedes the adult waiver for youth.

You can bring a signed waiver with you when participate for the first time this year. Practice and race officials will have printed reports of waivers received; if the report does not show that you have submitted a waiver online or in paper, you will be asked to sign a paper waiver before participating.

Waivers include a photo release and our privacy statement.

Crew Categories

Identify the category that your crew falls within, and familiarize yourself with the crew qualification requirements by reading the Crew Categories page.

Fees

Crew Registration Fees

Registration fees must be paid in full on or before the Early Bird Deadline on May 12, 2017 to qualify as an early bird registration, no exceptions, and if payment is late, the full fee will be charged.

Early Bird
ends May 12
Regular
starts May 13
Registration
Deadline
Community Crews $950 $1150 June 16
Visiting Crews $900 $1000 June 16
Youth Crews $600 $600 June 16

Crew Tent Rental Fees

Note: We are delaying crew tent sales until we complete negotiations with our tent vendor. We will email registered Crew Managers and update the website once crew tents are available.

See the Tents and Athletes Village page for tent rental fees and information.

Crew Practice Fees

See the Practices page for crew practice fees and information.

Payment Options

1) Online during registration – You can pay your crew fees with a credit card when registering your crew online. Note that Active adds a processing fee for credit card transactions processed through Active.

2) Interac e-Transfer – You can send an Interac email money transfer to treasurer@lethbridgedragonfest.ca, but be sure to send a separate email with the e-Transfer password you create in the process. During the crew registration process, where it asks you for your credit card information or a coupon code, use the coupon code: PAYLATER

3) Cheque – You can pay for your crew fees offline with a cheque. During the crew registration process, where it asks you for your credit card information or a coupon code, use the coupon code: PAYLATER

Make cheques payable to Lethbridge Rotary Dragon Boat Festival, specify your crew name in the memo field, and bring the cheque to your first practice or mail it to:

Lethbridge Rotary Dragon Boat Festival
P.O. Box 1094
Lethbridge, AB
T1J 4A2
Canada

Payment Information

Festival fees must be received by June 16, 2017. Registration is only deemed complete once payment of registration fees is completed. The LRDBF reserves the right to request immediate payment in the event that registration for one or all divisions sells out. If payment is not received, a team from the waiting list will receive your registration slot. All fees are in Canadian dollars. We do not charge sales tax. Your fees are not tax deductible as charitable gifts.

Withdrawal Policy and Refunds

There is a 15% administrative fee for all crew withdrawals. The final withdrawal date is the registration closing date.

Overview of the Registration Process

High Level

  1. Crew manager creates a crew, including a crew password.
  2. Crew manager invites crew members to join the crew, either by using the built-in email invitation system, or by sharing the crew name and password with crew members. If a crew member has the crew name and password, they can go to the registration site and register themselves for your crew, with or without an email invitation.
  3. Crew members register themselves and accept their waivers.

Detailed

For a detailed look at the registration process, and what happens behind the scenes when you register, check out the registration process diagram here. Note that it prints on an 11″x17″ page. The blue boxes happen within the Active Sports Network registration system, and the orange boxes happen elsewhere.

To Join an Existing Crew

    1. Click here to go to the registration system:
      https://endurancecui.active.com/new/events/44294652/select-race?_p=6674448101794697
    2. Select “Join an Existing Crew”
    3. If you do not already have an account on Active Sports Network, enter your email address in the box on the left and click Continue; the system will ask you for a password to create a new account later. If you already have an account on Active Sports Network, sign in on the right (ex. if you’re joining multiple crews, or if you have used ASN for another event).
    4. Select if you’re registering yourself, someone else over 18, or someone else under 18. Youth must be registered by a parent or guardian over 18.
    5. Under “Participant Information,” fill in your personal information
    6. Under “Team Information,” select the crew you’d like to join from the list, then enter the crew password for that crew. If you do not know the password, contact the crew manager.
    7. Under “Waivers and Agreements,” you must select both checkboxes and enter your name in the “Electronic signature” field.
    8. Click Complete. You will receive an email confirmation of your registration shortly. It may be a few minutes before you receive it. It’s possible, but unlikely, that this email will be sent to your junk mail folder.

To Register a Crew

Note: There is a 15 minute time limit to register a crew. To collect the needed information in advance, you can download this printout of the registration form, find the needed information and make the needed decisions, then begin to register your crew.
Note: Do not use the Back or Refresh buttons in your browser while registering; you may lose information and have to re-enter it. If you need to go back to change information, you can login after you complete your registration and change the information needed.

  1. Click here to go to the registration system:
    https://endurancecui.active.com/new/events/44294652/select-race?_p=6674448101794697
  2. Select “Create a New Crew” for the category that fits your crew, then click Continue
  3. If you do not already have an account on Active Sports Network, enter your email address in the box on the left and click Continue; the system will ask you for a password to create a new account later. If you already have an account on Active Sports Network, sign in on the right (ex. if you’re registering multiple crews, or if you have used ASN for another event).
  4. For “Select Participant,” select “Yourself”
  5. Fill in the “Participant Information” with your own personal information. This information will be saved with your account for future registrations.
  6. Fill in the “Team Information” with the information about your crew.
    – Team Description is intended to be a single sentence or tagline that the race announcer and our social media volunteers can use to promote your crew.
    – Be sure to write down the Team Password you create, so that you can share it with crew members.
  7. Under “Additional Purchases,” you can select to purchase practices and tent space.
    – To purchase practices, be sure to check the checkbox on the left, and enter the quantity of practices you’d like to purchase. If you change your mind, you can deselect the checkbox.
    – To purchase tent space, select the radio button on the left that corresponds to the type of tent space you’d like to purchase. If you change your mind, you can select “No thanks” at the bottom of the tent space options.
  8. Under “Waivers and Agreements,” you must select both checkboxes and enter your name in the “Electronic signature” field.
  9. Click Continue.
  10. Enter payment information
    – If you’d like to pay up front with your credit card, enter your information here.
    – If you’d like to pay later, or with a cheque, use the coupon code: PAYLATER
  11. If you did not log in with an Active Sports Network account when you started the registration process, it will ask you to set a password for your account here.
  12. Click Complete
    – This will take you to a confirmation page (and will give you a Facebook popup you can dismiss)
    – You will receive an email confirmation of your registration shortly. It may be a few minutes before you receive it. It’s possible, but unlikely, that this email will be sent to your junk mail folder.

To Login to Active After Registering

      1. Go to http://www.active.com/
      2. Click the “Sign In” link in the top right corner of the page
      3. Enter the same email address and password you used to create your account

To Send an Email to Invite People to Join Your Crew

    1. Log into Active
    2. Click “Invite general team members” on the My Events home page, or “Invite general” on the crew management page.
    3. Click New Message
    4. Click the drop down box next to “Template:” and select “Team invite request”
    5. Click the drop down box next to “Category” and select “Any”
    6. Enter the email addresses into the “To:” field
    7. Click Send. It may take a few minutes to deliver the message and appear on your list of sent messages in the registration system.

To Purchase Practices or Tents

  1. Log into Active
  2. Click the link “Purchase additional merchandise”
  3. Select the purchases you’d like to add
  4. Click Continue
    – If you’d like to pay up front with your credit card, enter your information here.
    – If you’d like to pay later, or with a cheque, use the coupon code: PAYLATER